A breakout space is an area in an office where employees can go to take a break from their workstations. These spaces are usually furnished with comfortable chairs, couches, or bean bag chairs, and may include features such as TVs, video games, and books. While some people may see breakout spaces as frivolous distractions, there are actually a number of benefits to having one in your office.
Recognising that our collective physical and mental well-being was being tested during the recent crisis, many companies have worked to increase wellness offerings. They’re highlighting existing benefits that may have been overlooked, investing in new programs, and communicating consistently about them. Helping staff to live a healthy lifestyle is always a wise investment. This elevated investment in wellness resources can help as we transition back to our regular routines and beyond. More organisations are supportive of fitness areas, flexible hours to spend time with family and healthy eating programs like a fruit bowl in the office. And from a personal level, encouraging colleagues to utilize wellness offerings creates better all-round workplace relationships with your co-workers.
Employees who use breakout spaces are also more likely to be creative and collaborate with their coworkers. The same Steelcase study found that employees who had access to a breakout space were four times more likely to say they were able to do their best thinking at work. They were also three times more likely to say they were able to collaborate effectively with their coworkers. Breakout spaces are useful for informal chats and casual meetings without the pressure of booking meeting rooms or formalities.
A study by the University of Queensland found that employees who used breakout spaces reported lower levels of stress than those who didn't. This is likely due to the fact that breakout spaces provide employees with a chance to take a break from their work and clear their heads for a few minutes. When employees are less stressed, they're more productive and better able to handle challenging tasks.
If you're on the fence about whether or not to add a breakout space to your office, consider the many benefits it can provide. From improved employee morale to increased creativity and collaboration, there are plenty of good reasons to create a space where your team can relax and recharge during the workday. Browse our range of breakout or collaboration furniture and contact our team today if you’d like to discuss your space.
For many organisations, the reception area is the first one they see. Thoughtful and considered design of a reception/communal area can ensure a positive first impression and an inviting visual introduction to the organisation. A well-designed reception/communal area can also be an uplifting and inspiring space for staff. The selection of colours, furniture and layout present the overall brand to truly enhance this important space.
This is the area that reveals you as an organisation, your company values and culture. Your branding should be kept consistent throughout this space with your logo clearly visible. Colours are a key component when enhancing a reception area and play a major role in how your work environment is perceived. Whether you want to create a bold statement or use more subtle accents, colour can be used creatively to bring a space to life and convey brand messages so weave these in where you can with custom accents and furniture pieces.
Provide a space for people to gather. A reception or communal area should function as an area for people to relax, wait and work, so it is important to provide adequate space and furniture with a variety of seating options: a combination of cluster seating and more private seating options would create an ideal balance. Since this area often attracts a high volume of traffic throughout the day, prioritise durable and high-quality fittings that will stand the test of time. Consider acoustics as the flow of traffic throughout this space during a day will influence noise levels. A design scheme that utilises soft furnishing and sound-absorbing materials such as acoustic panels or art will help maintain a more comfortable environment for privacy and to minimise echo.
Make this space comfortable and relaxing and provide a positive experience through well-planned design. Strike a good balance between comfort and sophistication, and incorporate furnishings and decorations that put guests at ease. Seating and soft furnishings can help prioritise comfort for your visitors. Lighting is also a significant design aspect and can truly enhance any space when used effectively. In addition, other decorative items such as artwork, rugs, coffee tables and indoor plants or even candles can add the special touches that elevate an area to amplify the cosiness.
The key to successful reception design is to always consider the core focus and purpose of the environment - accommodating the people who will use the space. Many of the people who use the reception will be first-time visitors, so design a space that is clear and easy to navigate. Incorporate signage to create a natural flow to guide visitors to where they need to go. The focal point of every reception area is the reception desk itself. Ensure that it is clear where guests need to go upon arrival by positioning an easy to find desk where they can be greeted. The desk should provide adequate space for receptionists to efficiently complete their work and provide space to organize paperwork and other items. The reception area does not need to be mundane, it is the hub of the company and can be a great opportunity to creatively introduce your story to visitors.
Today’s reception/communal area accommodates modern technology and provides a user-friendly experience for both staff and visitors. Connectivity is considered an essential feature of modern spatial design and integrated power within furniture is becoming more commonplace. Free wifi access allows visitors to optimize their waiting time and is an expectation. As well as big screens, many modern workplaces have implemented technology such as iPads in their lobbies so that guests can sign themselves in and staff members will be notified digitally as they arrive. Reception areas are the face of any company and when designing a fit-out, this space should be carefully considered to achieve an environment that accommodates visitors' needs whilst reflecting the ethos of the organisation in a positive way.
For advice or ideas on enhancing your reception or communal area, contact the Modern Office team for a no-obligation consultation today.
We invite you to take a look at our project inspiration page as it will give you some bright ideas and show you just how spectacular our office fit-outs are. You’ll notice plenty of stunning designer office furniture, of course, as well as layouts that optimise the available space, maximise productivity, and help to create a harmonious working environment.
Something else you'll notice when you look at our past projects is the extensive use of height-adjustable desks. This is quite deliberate. We see height-adjustable desks as a must-have in today’s modern office for reasons of comfort, well-being, and productivity. Ask any physio, and they’ll tell you that muscle strain, back injury, and other painful issues, as well as poor posture, are common when an employee sits at their desk for too long. They’re often hunched over their keyboard, which is not good for their spinal and neck posture, and their general health suffers too.
While physio treatments will relieve pain – albeit temporarily – prevention is always better than the cure. That is why we recommend that you put height-adjustable desks on your shopping list when it’s time to buy office furniture in NZ. These desks let your employees do their work while they’re standing, with the option of sitting from time to time. The major health benefits of working with height-adjustable desks include delaying the onset of fatigue later in the day, reducing lower back pain, preventing tight hips which can lead to lower back pain, lowering the risk of putting on weight and improving cardiovascular health as a result, and helping to keep the mind alert – yet another productivity booster.
In summary, a desk that is height-adjustable is a healthier desk. Research has proven that the general well-being of employees is enhanced when they complete their tasks while standing. They are less likely to gain weight and their heart health improves. Because they’re physically fitter, team members are mentally sharper as well, so they are not as fatigued and their thinking is clearer. Back and neck pain is far less of an issue, which means fewer days off seeking medical treatment, and their posture is improved - and this is another crucial element in promoting general health.
There is every reason to invest in height-adjustable desks, and no reason not to. For higher productivity and staff morale, we suggest you put them on your office furniture shopping list and then contact us.
Workspace plays an important role in the successful development and growth of any business. When it comes to designing or refitting your office, you need to create layout solutions that can adapt and transform easily to meet the changing needs of the business and future-proof your office.
Over the last few years, design trends have been about flexible, open, and collaborative spaces. Designers claim that these multi-use offices lead to better communication and diminish hierarchy within the office. The problem with this type of layout is that not enough thought has gone into issues that arise with noise, creating zones, visual aesthetics, and the impact on staff well-being.
A study done by the University of Massachusetts found that adding colour to your office can help employees, as it reduces stress, increases creativity, enhances morale, broadens their appreciation of diversity, and encourages discussions and expressions of opinions. What the eyes can see can either have a positive or negative effect on a person’s brain activity, so adding a bit of colour and texture to your office can benefit your employees.
A simple way to add colour to your space is through the use of decorative screens or wall tiles. With many different colours, textures, and designs available, these can have the effect of an office mini makeover, offering your staff something visually stimulating to look at instead of rows of desks and chairs.
Specific hues also improve certain brain functions that can help boost productivity at work, so perhaps choose screen colours based on the type of activity that is occurring in each space, e.g., yellow to enhance clarity and precision.
As office sizes expand, you may want to look at separating your open plan design into zones. Some designers have started referring to these organisational units as ‘neighbourhoods’ and advocate for decorating them distinctly, to help workers, or visiting clients, get a sense of where everyone is within the office. Using screens and partitions are a great way to section the office and bring order to chaos. They create spaces that make sense for specific tasks without blocking light or visually upsetting the open-plan feel.
Quiet zones are designed for tasks that demand heightened focus in an office. Acoustic screens or wall tiles are a flexible way of ensuring acoustic comfort and privacy in these zones. Created to mitigate the privacy and noise pollution concerns of open-planning, acoustic partitions provide improved speech clarity, maintain confidentiality, and help improve concentration levels.
As a business, first impressions are important and your office design can have a big impact on how your clients and guests perceive your brand. As your reception is usually the first space your customers see, it is important that this area, in particular, makes a positive impact. Coloured and textured decorative screens are a great way to modernise your reception area and add a bit of character. Autex Cascade hanging screens are a stylish and forward-thinking solution to create privacy and can be a great way to screen off the reception area from the hustle and bustle of the main office.
Overall, your office communicates the nature of your business in both subtle and obvious ways. Much of the message your office sends can be refined through smart office design. Screens, partitions, and wall tiles are just one way you can modernise your space. Get in touch with one of our friendly team for some more ideas.
Want to work smarter, not harder? Learn how to optimise your desk setup for maximum productivity and motivation throughout the workday.
Invest in a Height-Adjustable Desk
Our bodies aren't designed to sit for long periods, which is why many businesses are investing in height-adjustable desks. Experts recommend standing for at least half the day, as it offers numerous health benefits and can be a selling point when recruiting new employees. Research indicates that alternating between sitting and standing can improve posture, reduce the risk of chronic diseases, and enhance mental alertness.
Choosing the Right Desk
There are two main types of height-adjustable desks: manual and electric desks. Manual desks are cost-effective and simple to use, while electric desks offer ease of adjustment with the push of a button. Consider your budget and preferences when choosing the right desk for your needs.
Add a Floor Mat
Standing for extended periods can cause discomfort, so consider adding an anti-fatigue floor mat. These mats provide cushioning, reduce pressure on your feet and legs, and promote subtle movements that can improve circulation and reduce fatigue.
Maximise Natural Light Exposure
Ensure your desk is near a window to maximise natural light exposure. Natural light has been shown to improve sleep quality, reduce headaches and eye strain, and minimise errors. If natural light isn't available, consider using a light therapy lamp to simulate daylight and maintain your circadian rhythm.
Optimise Your Desk Accessories
Properly setting up accessories like your keyboard, mouse, and monitor can prevent injuries and maintain an ergonomic posture. Here are some tips:
Keyboard and Mouse
Position: Keep your keyboard and mouse close enough to prevent reaching. Your elbows should be at a 90-degree angle, and your wrists should be in a neutral position.
Ergonomic Options: Consider using an ergonomic keyboard and mouse to reduce strain on your wrists and hands.
Monitor Placement
Height: Position your monitor so that the top of the screen is at or just below eye level. This prevents neck strain and promotes a natural head position.
Distance: Place the monitor about an arm's length away from your eyes to reduce eye strain.
Keep Your Workspace Clutter-Free
A cluttered workspace can be distracting and hinder productivity. Keep your desk organised and free of unnecessary items. Use storage solutions like drawers, shelves, and desk organisers to keep everything in its place. A clean and organised workspace can help you stay focused and efficient.
Personalise Your Space
Personalising your workspace can make it more enjoyable and boost your creativity. Here are some ideas:
Add Plants
Plants not only add vibrancy to your workspace but also enhance creativity, reduce stress, and purify the air. Choose low-maintenance plants like succulents, snake plants, or pothos to add a touch of greenery to your desk.
Decorate with Meaningful Items
Decorate your desk with items that inspire you or hold sentimental value. This could be photos, artwork, or motivational quotes. Personal touches can make your workspace feel more inviting and boost your mood.
Take Regular Breaks
Taking regular breaks is essential for maintaining productivity and overall well-being. Short breaks can help you recharge, reduce mental fatigue, and prevent burnout. Try the Pomodoro Technique, which involves working for 25 minutes and then taking a 5-minute break. After four work sessions, take a longer break of 15-30 minutes.
Consult with Experts
If you're looking to revamp your office space for increased productivity or need advice on desk setups for your staff, contact our team for a consultation. Our experts can help you create an ergonomic and productive workspace tailored to your needs.
By investing in ergonomic furniture, optimising your desk setup, and incorporating personal touches, you can create a workspace that boosts productivity and enhances your overall well-being. Start making these changes today and experience the benefits of a well-designed workspace.
We're in the business of inspiration. Collaborating with architects and designers allows us to work on a wide range of projects, creating offices that benefit and inspire your staff. As an office fit-out specialist, we're equipped to assist with office furniture and design, offering access to a wide array of brands and being the sole distributor of Nurus commercial furniture in New Zealand.
So, how does partnering with us for your new office design work?
Step 1:
The first step is to understand your goals. How does your business operate? What industry are you in? What are your staff's working preferences? Based on this brief, we'll tailor a personalised plan to suit your long-term needs.
Step 2:
An expertly designed floor plan is essential. Our fit-out service includes this step. We translate practical needs for the space into a furniture plan that meets all requirements, using software to create scaled drawings for an accurate visualisation of the proposed office layout.
Step 3:
Working closely with the designer or architect, we discuss business needs and individual tastes to combine our expertise in office furniture and color specification. Brand representation, productivity, staff happiness, and functionality are key aspects of this collaboration.
Step 4:
Our fit-out team manages the procurement, delivery, and installation of the agreed office furniture and technology. Our emphasis on speed and efficiency ensures jobs are completed sooner, making for a happier customer.
Step 5:
Providing ongoing after-sales support, we offer a post-implementation meeting to review the installation after you've had a chance to use it. Our team is dedicated to building long-term relationships and supporting future changes as required.
Get in touch with Modern Office today for expertise and support in fitting out offices. We provide personalised service and ensure availability to meet all requirements around supply and maintenance, both now and in the future.
Office fit-outs are not something that should be left to chance. Poorly planned fit-outs can result in an uncomfortable and uninspiring office space that is inefficient and not pleasant to look at. All of these things combine to affect staff morale and productivity, and that is why we take a step-by-step approach to office fit-out success.
We invite you to click on the link above and get a better idea of how we work. When you see how we operate, you’ll appreciate there is more to a successful office fit-out than you may think. It’s more involved than just replacing old furniture with new furniture. We are very keen to create or enhance the working space for the benefit of everyone. In doing so, we’re not just inspiring your team to deliver consistent and high-quality output but, to a large degree, we’re also giving your brand a refresh that is probably well overdue.
Here is a brief rundown of the steps we follow to ensure an office fit-out is as good as it gets!
The first step and a vitally important one as we get to know more about your business, how you like to work, and what you want to achieve with your office furniture and layout.
Floor planning is often overlooked but it is something we pay particular attention to. This is because it is essential in creating a productive and happy working environment. To help us with our space planning we use the latest software to prepare scale drawings.
Once we know your requirements and tastes, we use our experience in office furniture and color specifications to recommend the products and styles that will best serve you and your team.
We go through several steps before we reach this stage which just shows how comprehensive our service is. Once we do deliver and install, the emphasis is on speed and efficiency to minimise disruptions and let your team move in and get started immediately.
We don’t leave you to it once we’ve completed the installation process. We’re always available should things change, such as more team members coming on board or if another update is called for.
By getting your office fit-out just right, we deliver a stylish workspace and a host of other benefits; a greatly improved working environment, happier employees, higher productivity and output to name just a few. With staff located throughout the Central and Upper North Island, and a team capable of managing projects all over New Zealand, we’re the office fit-out contractors to contact no matter where you are. Because if you want to do an office fit-out, you need to do it properly – every step of the way!
Employers are paying more attention to the psychological and emotional well-being of their employees. 'Well-being' means creating a positive work environment and putting systems in place to support employees so they feel their best and function in their roles optimally. It's about listening and responding appropriately to the challenges they face both in and outside the workplace. It doesn’t take more than common sense to tell us that people who are stressed or exhausted don’t perform as well at work.
Improving well-being in the workplace can reduce absenteeism and presenteeism (attending work whilst unwell and not performing to one’s full ability), two things that increasingly cost the New Zealand economy annually. Higher levels of well-being in the workplace are correlated with greater productivity and happiness among employees, with the obvious benefit of often improving the profitability and efficiency of the company.
Presenteeism occurs for several reasons:
If your business is struggling with low employee productivity, take comfort in the fact that you can change that. Getting a realistic view of your corporate culture is a great place to start. Go straight to the source and ask your staff. Find out how confident and supported they feel in their position. Ask if they are satisfied with their work and the work of others. How happy are they? Ask them to identify any areas of tension or conflict within their role.
The sooner problems are identified, the faster (and easier) they can be fixed. Surveys should be anonymous, but if employees want to record their experiences, encourage them. Wellness should not be a one-time event, it should be a conversation that you need to return to regularly. You can always outsource this data collection to a third party if you are not sure which information to collect and which to ignore.
Employees who benefit from personalised work rules will be more efficient. If your staff has the option of working from home and still being productive, this could alleviate a number of issues around pressure to be in the office. Parents who also have to navigate the current schooling challenges of Covid-19 and childcare could find flexible work schedules a huge help to keep personal and work pressure to a minimum.
Creating a pleasant work environment can do wonders for employee well-being. Bright and cosy places where people like to work are best suited. Employers can add recreational areas where people can interact and interact. Organising social gatherings or ordering takeaways for lunch and sharing meals helps build a more cohesive team. Outdoor seating can be great in the sun.
Work-related bonus programs are a welcome bonus for staff. Employers pay a commission to a third-party company, and their employees have access to a variety of special offers and discounts, which can include reduced gym memberships, food delivery services, and even discounts on bills.
Wellness is often about better communication between managers and employees. It's about having people on the team who understand the link between burnout and workload and can help create an honest and open work environment. Companies that take the time to make sure they have a happy and productive workforce often find that they have a better and more profitable business in the end. As a commercial office furniture specialist with over 40 years experience, we can help discuss how to fit-out your office with well-being in mind. Let’s discuss your office needs today and put a smile on your employees' faces.
With so much time spent at work, workplaces have begun to realise how important our surroundings are. And now more than ever as people make their way back to the office, it's clear that this is an area that needs some attention in order to contribute to high levels of productivity, employee happiness and staff retention. There are several factors in play when it comes to the interior fit-out of your office. Comfort, colour and layout are some of the key ones. Let's take a look.
This doesn't just include the cushioned seat you sit on, but an all-inclusive definition of comfort. From your seated position to the height of your desk and monitor to the brightness of your surroundings and the ergonomic design of your furniture. We specialise in getting it right for you and your business. If you're considering updating your workspace and need some help with the design and process, our experienced team can help from initial design right through to installation and delivery. See our active and ergonomic range, and make a commitment to staff wellbeing.
Colours should be chosen carefully to accurately reflect your brand as they contribute hugely to the productivity of an office. Colours have a psychological effect on people, making the colours inside an office an even more important part of a working environment. Blues and greens have been shown to improve focus and efficiency and reds and yellows promote focus and creativity. Furniture is a great way to introduce a splash of colour into your office and we can help advise on your design.
Your office might occasionally be hectic, and could get loud and a little chaotic from time to time. We have a number of solutions to counteract the difficulties this causes. Breakout spaces are places for spontaneous collaboration in times of need. Offering an easy way to grab a focused area to deal with arising issues and emergency situations, adding a breakout space acts as a relief from sitting at a desk all day - which many of us are not used to anymore. We also have furniture designed to promote focused work. You can adapt your current workspace with acoustic booths and isolation pods for those times your team needs undivided focus during the day.
You'll also want to take things like natural light into account when laying out your floor plans. Having access to natural light can improve productivity whereas a lack of natural light can have a negative impact and even cause headaches, dizziness and blurred vision over some time.
This quick guide is just an introduction to improving productivity in your office and there are a lot more factors that contribute to an exceptional workspace. The Modern Office team can help improve the surroundings in your office, which can create efficiencies in your workforce. Contact us today to see how our process works and what we can offer!
Having a visually appealing office space can not only enhance employee productivity but also make a great impression on clients and visitors. It is essential to invest in the design of your office space and keep it up to date with the latest trends. In this blog post, we will be sharing some tips on how to visually improve your office space.
The colour scheme of your office is one of the most crucial elements that can impact the atmosphere of the workspace. The choice of colours can have psychological effects on your employees and visitors. For instance, warmer colours like orange and yellow can create an energising and positive environment, while cooler colours like blue and green can create a calm and relaxing atmosphere. It is also essential to ensure that the colours used are in line with your brand image.
Investing in quality furniture, comfortable chairs, and elegant décor can transform the look of your office space. Adding artwork, plants, and other decorative elements can enhance the visual appeal of your workplace. You can also consider modular furniture that is not only stylish but also versatile and functional.
Lighting can make a significant impact on the ambiance of your office. Natural light is the best option, but if that is not possible, opt for warm lighting that mimics sunlight or daylight. Avoid harsh lighting as it can cause headaches and eye strain. Ensure that the light fixtures also align with your overall design theme.
A cluttered and messy workspace can negatively affect an employee's productivity and hinder creativity. Make sure that desks are uncluttered and organized, and there's enough storage space. Regularly cleaning and maintaining the office space can make it look more appealing and professional.
Allow your employees to personalize their workspace with photos, artwork, and other décor elements to create a sense of ownership and belonging. Encouraging personalization can also enhance creative thinking and make for better collaborations.
A visually appealing and well-designed office space can create a positive work environment and enhance employee productivity. The key is to adopt a design plan that reflects your brand values and image while making the space inviting and comfortable for everyone. We hope these tips provide the inspiration you need to make those necessary changes to your workspace. Remember, it doesn't have to be a complete overhaul; small changes can go a long way!
If you need help to spruce up your office furniture, see our range and get in touch with our team for advice.
As we stride into 2024, the landscape of work is undergoing a profound transformation, and a significant aspect of this change is the return to the office. After an era of remote work dominance, companies are reimagining office spaces to foster collaboration, productivity, and well-being. In this evolution, the role of office furniture emerges as a critical factor in shaping the future of work.
The return to the office in 2024 is not just a physical return; it's a strategic reevaluation of the purpose of office spaces. Furniture plays a pivotal role in facilitating collaboration and interaction among team members. Open, modular workstations, collaborative seating arrangements, and flexible meeting spaces equipped with adaptable furniture encourage impromptu discussions, brainstorming sessions, and a sense of community that remote work often lacks.
The workforce is increasingly embracing hybrid work models, demanding flexibility in their working arrangements. Office furniture designed for versatility and adaptability is key in accommodating the diverse needs of employees. Mobile furniture, adjustable desks, and modular seating arrangements empower employees to customise their workspace, supporting different work styles and preferences.
Employee well-being takes centre stage in the return to the office, and office furniture plays a vital role in ensuring comfort and ergonomics. Ergonomically designed chairs, standing desks, and wellness-focused furniture contribute to a healthier and more enjoyable work environment. Creating comfortable, inviting spaces through thoughtful furniture choices can positively impact employee satisfaction and productivity.
Technology has become an integral part of the modern workplace, and office furniture is adapting to this reality. Smart furniture equipped with built-in charging ports, integrated communication tools, and ergonomic solutions for technology devices contribute to a seamless and tech-savvy work environment. This integration ensures that employees can effortlessly collaborate and stay connected in the office.
The aesthetic appeal of an office space significantly influences the overall work experience. Companies are focusing on furniture that not only serves a functional purpose but also contributes to an inspiring and creative atmosphere. Thoughtfully designed furniture, vibrant colours, and aesthetically pleasing decor can enhance the visual appeal of the workspace, fostering a positive and motivating environment.
With a growing emphasis on corporate sustainability, office furniture is evolving to meet eco-friendly standards. Companies are increasingly opting for furniture made from recycled materials, utilising sustainable manufacturing processes, and prioritising durability to reduce waste. By choosing environmentally conscious office furniture, organisations align themselves with a broader commitment to responsible business practices.
The return to the office is an opportunity for companies to revitalise their workspaces, and office furniture stands at the forefront of this transformation. From fostering collaboration and flexibility to prioritising well-being and sustainability, the right furniture choices can shape a workplace that inspires innovation and supports the evolving needs of the modern workforce. As we embrace this new era of work, the thoughtful integration of office furniture becomes a cornerstone in creating dynamic, functional, and inviting work environments. If you need to level up your office space to attract employees back into the workplace or ensure retention amongst your teams, talk to us today about the options!
At a time when workplaces have changed dramatically across the globe, there has been a shift in the way that people think about offices and work environments. Covid-19 has caused a major shift from the traditional 9-5 to a more flexible and modern work culture. A well-designed office should take into account the wants and needs of its end users and how the space can best support them as they work. When designing a post-pandemic office, there is an opportunity to evolve past traditional ideas of what a workplace ‘should’ be and instead create spaces that inspire people and drive their performance as a result. Modern Office offers a wide range of high-quality commercial furniture to help achieve a practical and attractive work environment that supports the needs of today’s workforce.
One of the key trends that the industry is experiencing is collaboration and connection. During the global pandemic, we have realised the importance of these aspects and how they can influence our emotional well-being. As employees return to their offices, there should be a strong emphasis on human connection as a design feature within the workplace. Working alongside peers not only improves mental well-being but also encourages positive collaboration between team members. An office environment where employees can share their perspectives, insights, and questions will help improve communication. Take a look at some of Modern Office’s furniture options that will encourage positive collaboration and connection in your office environment.
Another element that every modern office should include is flexibility and adaptability. Since change is constant, it’s important that offices are flexible and can quickly adapt to meet changing circumstances and needs. Employees are individuals who have a preferred way of working that suits them. When people are working comfortably in their ideal work environment, they are likely to be more productive and motivated in their jobs. A good way to achieve flexibility and create an ideal work environment is to provide workers with options. By creating an office with private desks for highly-focused independent work in addition to sociable and collaborative workspaces for teams, employees are able to choose a style of working that suits them. Modern workspaces are moving away from static layouts and designs towards more versatility and customisation. Introduce an element of flexibility to your office space by implementing one of our height-adjustable desks or some modular collaboration furniture. These items mean that the office layout can continually be reconfigured and adjusted. Modern Office has a wide range of furniture solutions that allow workers to work, think, socialise, and collaborate in a way that works best for them.
Many employees may find that they like to stay active throughout the day in order to remain focused and motivated at work. Designed to support active sitting, Modern Office offers a selection of active seating options that encourage the user to move during prolonged sitting periods. As well as this, workers may find it beneficial to use a height-adjustable desk so that they can move between sitting and standing positions during the day. This type of furniture encourages mental and physical health for workers as they also allow the user to burn excess energy and keep active instead of remaining seated for hours on end.
Technology has quickly become an integral part of modern work culture. During the Covid-19 pandemic, technology such as video conferencing and personal laptops have allowed for businesses to continue to operate effectively and efficiently during challenging circumstances. It has also created the option to work remotely, giving staff greater control over their work-life balance. Investing in up-to-date modern technology ensures that staff can continue to work and remain connected to their team regardless of their location or any challenges that may arise. Ultimately an effective office environment design should be centered around the teams working within them and what workers need in order to be most comfortable and productive. Organisations that take the time to achieve a balance between the needs of their staff and the needs of the organization itself will see a boost in efficiency, staff well-being, and overall productivity. To create a workspace that combines the four elements of Collaboration, Adaptability, Activity, and Technology, Modern Office has everything you need. Contact the best office fit-out company to help you deliver to an inspiring office environment that your team will love!
Things that remind you of home can bring a sense of calm and familiarity. This doesn’t have to be something as literal as a framed family portrait on your desk, but can be something as simple as a scent. Having the same scented candles and scent diffusers that you have at home can trick your brain into thinking it is in the same safe environment as your house. Learn how to make your office feel more homely with Modern Office's expert tips to create a warm and inviting workspace.
Having an identical set-up at work and in your home office will stop your concentration from being interrupted by being in two different environments. Having the same monitor, keyboard, mouse and office furniture with the same setup provides seamless transition between the two.
Rather than keeping an untidy office with things scattered on your desk, organise yourself with an office storage solution. This will allow you to concentrate on what’s in front of you, rather than the mess. Offices and desks can become overwhelmed with clutter and a simple tidy once or twice per week can make a big difference to your productivity. Also, keep your desk free of items that can interfere with your creativity or focus. A clear desk equals a clear mind!
Comfort is paramount when it comes to working at a desk for extended periods of time and with today’s workforce more committed to health and wellbeing than ever before, it’s time to invest in ergonomic and active furniture for yours. Keep your posture in check with our range of products and introduce structure into your office.
The dull noise of an office isn't always very motivating and hearing nothing but printers buzz, mouses click and keyboards tap can create boredom and stifle creativity. Music is a must-have in today’s office, so add some music streaming playlists specifically designed for work to keep the creative juices flowing and add a relaxing nature to offices that may at times feel stuffy and uninspiring.
Want to find out more ways to create a tailored workspace for you and your team? Contact us today to ask us questions and find out what will work for your office space!
There’s been a lot of commentary on our working life and the ups and downs caused by Covid19. As we head back into our normal ways of working, some things may never revert back to how they were. But change is good, right? Here are some observations from our Commercial Furniture Consultants on how the workplace will look different going forward.
The recent lockdown has forced everyone to adopt a flexible working life. Work life and home life melded together and set hours became a thing of the past. As we head back into our normal routines, many employers and employees have decided and agreed to maintain this flexibility. The traditional 9-5 started in the 1800’s by American labour unions and became mainstream in the 1920’s. Pretty much everything about how people work has changed since then, yet the hours of the working day has remained largely unchanged. It's clearly easy to work from home, still maintain productivity and have time for other things in your life which ultimately results in happier and more engaged staff. As long as there is time for teams to get together for key meetings and to collaborate and results are being produced, trust your employees to get the job done on their terms.
With less people working in your office (see above), and technology making your office paperless with servers in the cloud, why have the extra expense of an under-utilised office space? As long as you have the set up that your team needs for working in common spaces or for meetings, smaller office space makes sense from a cost and a collaboration point of view. Small spaces don’t have to be cluttered or claustrophobic. Within small spaces you can get creative by incorporating flexible multi-purpose zones with furniture, and add interest with plants, textures and colour.
Covid might have taught us to keep our distance, although with many people still working from home, we see an effect on the ease of communication we previously had. Communal spaces allow organic knowledge transfer between people. Effective communal spaces including break-out areas and other designated zones, help reduce barriers for collaboration with fellow colleagues. Placing complementary disciplines within close proximity - such as Sales and Marketing teams may also encourage more organic knowledge flow. The use of designated project spaces for multidisciplinary teams has been demonstrated to improve productivity, so invest in areas that are comfortable and homely, and encourage teams to get together for discussion.
Recognising that our collective physical and mental well-being was being tested during the recent crisis, many companies have worked to increase wellness offerings. They’re highlighting existing benefits that may have been overlooked, investing in new programs, and communicating consistently about them. Helping staff to live a healthy lifestyle is always a wise investment. This elevated investment in wellness resources can help as we transition back to our regular routines and beyond. More organisations are supportive of fitness areas, flexible hours to spend time with family and healthy eating programs like a fruit bowl in the office. And from a personal level, encouraging colleagues to utilise wellness offerings creates better all-round workplace relationships with your co-workers.
It’s one thing to control a workspace and ensure it is set up with employee health and safety in mind. But what happens when half your workforce is set up at home? According to the Employment Relations Act 2000, provisions that address a flexible working regime have been put in place. However, an employer must still consider their obligations under the Health and Safety at Work Act 2015 if an employee regularly works from home. This includes a duty to ensure the employee’s safety so far as is reasonably practical. One of the things employers can do is to include guidelines in their policies on what health and safety obligations would be when working from home. This may include requirements around making sure a home workplace is comfortable and ergonomically sound, that regular breaks are taken, and that the space is free from hazards. There should also be a policy that deals with data security and systems in place to record remote working arrangements, issues or concerns.
Modern Office’s Juliet Scott has years of experience in designer office furniture fit-outs, and would love to discuss your next project with you. Whether it's some fresh new furniture pieces or a full transformation of your office space, contact Juliet to discuss your requirements.
The future of work is ever-changing. What was considered the norm may not be practical or popular as we head into a brand new decade. Technology, multiple generations in one workplace, and differing attitudes in working style mean that how we work today is evolving more than ever before. Companies are recognising the need to evolve workplaces to suit these trends by creating environments that boost productivity, attract, and retain employees for longer.
Aesthetically, bold colours and natural materials are trending for 2020, as is getting closer to nature. But so much more can go into an office space for it to be welcoming and inspirational for your team. We’ve pulled together the latest workplace trends and how this may affect the fit-out at your office, along with some inspiration on what’s possible.
A green workplace is one that is environmentally sensitive, resource-efficient, and socially responsible. More and more companies are heading in this direction with the rise of B Corp, Green Business, or Fair Trade certifications. Sustainable design, products, and fabrics are also gaining traction, with consumers increasingly expecting and demanding these products. Energy, lighting, and water efficiency are also ways in which buildings can become more sustainable. Another growing trend (excuse the pun) is the inclusion of plants, hanging horticulture, and living green walls to further enhance the sustainability feel of a workspace. Modern Office's Nurus range prides itself on being sustainable with recyclable materials and forward-thinking in its approach to design.
The shift towards more project-based teams means an increase in favour of contractors or freelancers. Gone are the days of a permanent seat with a view for the next 10 years - today’s teams are all about moving around and working with others as and when they want to. It’s also a time of choosing how you like to work and celebrate what makes you different, whether it’s working amongst the buzz or by yourself to reflect and think. Flexibility is the key here, with the inclusion of modular and moving parts. Our collaboration furniture offers some options for your team to have the choice of whether they want to mingle or retreat.
Well-being is key to many employees in today’s workforce, and standing desks are gaining in popularity. Not only is it important to move often and stand up occasionally, but the trend of the standing desk is growing, offering benefits such as increased energy and focus, and reduced obesity and back pain. It’s not uncommon to see ergonomic and exercise furniture appearing in spaces to ensure flexibility and comfort. Modular and lightweight furniture that is still soft and plush allows work to be done in a variety of positions and locations - a key factor in encouraging employees to stay active and productive. Check out our range of standing desks here.
Technology is taking over many aspects of how work is done today, and this means learning new things at an unprecedented pace. It’s no secret that people tend to work and learn best when they are in a comfortable and familiar environment that encourages change and growth. More organisations are transforming their space to be more homely with the inclusion of cushions, rugs, woven baskets, and even board games. Make your office environment soft and cosy, enabling your team to feel at home while they’re working.
Colour abounds these days, and the trends are leaning towards one bold colour and variations of it so the theme is cohesive. Designers are using soft hues paired with complementary bold shades which are further enhanced by clever lighting to create the right mood. Textures and patterns are also growing in popularity to add that homely feel and make the space interesting and tactile.
At Modern Office, we have a team ready to help you out with designing the perfect space for your business, however big or small. For enquiries on any of our product ranges or services, contact us today.
Is this the year for your business to upgrade your existing workspace, or find a new one altogether?
The return to the office is underway, and although things may never really be the same, this might be a good chance to reassess how your office space needs to change for the years ahead. Remote working will probably exist in some shape or form, and you might consider adapting your space to allow for more hot desking or breakout spaces for the times when everyone does get together.
Regardless of how your office fitout ends up looking, you’ll need to spend some time assessing your requirements and priorities before you start the project. Creating a detailed plan and brief for your new office space will help set realistic expectations, allow you to budget effectively and avoid any project delays or unexpected events.
If you’re embarking on a commercial or office refurbishment, here are some tips to consider:
Consider how long will you be spending in your office – is this a short-term fix, or an investment for the long term? Your vision for what you would like to see should be clearly articulated.
How much time do you have to complete the process, whether it's sourcing furniture, designing your space and completing the installation process? Will the look of your office and the quality of furniture impact your clients if they enter your premises on a regular basis, or is it largely for staff only? Depending on how customer facing it is, does your brand need to be or stay visible through signage, colour choice and street appeal?
During the planning process, also have a think about whether you’re concerned about environmental standards and sustainability, as this will impact the choices you make. More organisations are heading down the path of having and telling their sustainability story, so establish how important this is for you.
How much you are willing to spend is going to be one of the first things to establish. If your budget is limited, prioritise what’s important and consider reusing existing furniture or spending less on items of less significance. Ask your supplier for some cheaper alternatives so you can stick to your budget.
Also, think about future proofing. Are you planning for the next 10 years or beyond? Ensure you’re investing in quality, commercial-grade furniture so it is fit for purpose and will last as long as it needs to, and whether your growth will mean you need extra items for new staff.
Consider practical technology needs and make sure you factor this into the budget as well. Things to think about here include power, lighting, the ability to present to staff/clients and connectivity.
This is probably one of the most important things to have firm in your mind. Depending on the type of organisation you run will dictate the layout of your office and what areas will resonate more with your team.
Open plan and cubicles or open/closed layouts each have their pros and cons, so make sure you understand the differences and what will work best for your office workflows. Consider the flow of the office and the spatial distances between furniture to ensure comfortable movement around the office. Getting a floor plan done can help identify any potential issues and our team can provide this as part of our process.
Have a think about the impact noise has on staff productivity. Does the type of work you do encourage plenty of conversation or is it a subdued and low-key environment? Ensure you plan acoustic solutions into your design if you have staff that needs to work on focused and solitary tasks versus communal breakout and discussion spaces. If meeting rooms are scarce and you don’t have the option of adding more, perhaps you can provide this through furniture choices like booths or sound pods.
Consider your team’s needs around comfort, longevity, workflow, flexibility, and collaboration as these will all factor into the decisions you’ll need to make on facilities and furniture.
Employee productivity and mood are reflected in how they feel about their workspace. Ensure you make them feel part of the process and ask their opinion on the design and layout and make an effort to understand their needs. Based on this, work out what sort of desk or chairs will work for your staff – do they have a preference? Are your staff sitting for more than five hours per day and if so, consider ergonomically designed furniture. If your staff are more high-energy, move around and like the option of standing at their desk, maybe height-adjustable desks are the best way to go.
Do your employees have ideas on what would make the workplace more inviting? Consider bringing ‘home’ to your workplace with furniture ranges that reflect residential design, consider adding plants and nature into the workplace. Do you or employees have any back problems or injuries that you need to consider – the choice of chairs you go with will become more of a factor here.
All of these considerations can be overwhelming. Nominate one person within the organisation to manage the entire process and know their strengths. If you don’t have this capacity in-house, perhaps an Interior Designer or layout consultant could lend their expertise.
Or, you can simply talk to us! Modern Office has a 6-step office fit-out process: Scoping, Analyzing, Design Advice, Floor Planning, Implementation, and Follow Up. Whatever skill sets you’re lacking within this process, our team can pick up. We can work with you at every step to ensure we capture and deliver on your requirements – contact us for a no-obligation chat today!
