Here are 7 exercises you can do while sitting at your desk, allowing you to do a workout without leaving the office!
Raise your legs up on the very tips of your toes while remaining seated. Your calf muscles should start to burn after a few seconds. Hold for ten seconds and then repeat eight times.
Typically done on the floor, you can also perform planks at your desk. Place your hands on the edge of your desk, walk your feet backwards and position them hip width apart. Your body should form a straight line from shoulders to heels. Try holding this position for up to one minute.
Clench your buttocks and hold for ten seconds. Do five sets of eight reps. The beauty of this exercise is that you aren't getting up and no one knows that you are secretly fitting in a workout.
Many arm exercises can be performed while seated at your desk. Stretch the muscles in your right arm by reaching as far to the left as you can with your right arm, while supporting it in the crook of your left elbow and then hold it there. Feel the stretch for five seconds. Do eight reps before switching over to your left arm.
Strengthen your core by rotating at the waist while remaining seated. Rotate as far to the left as you can and hold for five seconds, then repeat on the right. Complete five sets. Grab the backrest of your chair with your hands for support.
Move to the edge of your seat and lean back on the backrest. Straighten your legs and lift a few centimeters off the ground and raise your back a few centimeters off the backrest. Hold for ten seconds, you should feel a burn in your abdominal muscles. Do eight reps of 10 seconds.
Stand with your back against the wall with your feet shoulder-width apart and about two feet in front of you. Bending your knees, slide your back down the wall and hold this position.
Being busy is no excuse to not exercise and stay healthy. Even if you don't have the time to exercise before or after work, there are many other ways you can incorporate movement into your daily routine. Doing regular desk exercises each day, along with getting up and walking around the office, can greatly improve health, muscle tone and strength.
With the new year upon us, now is the time to start thinking about how we can make your office more modern and contemporary in the ever-changing world of work. The future of office design is here, and we have compiled a list of five ideas to help you create an up-to-date space that will leave a lasting impression on clients and employees alike.
As technology continues to evolve at lightning speed, leveraging this in your office design is essential. This means everything from basics such as investing in high-speed internet connections and ergonomic furniture to incorporating automation into your everyday tasks. Not only will this make your office look modern, but it will also provide a boost in productivity and efficiency. More than ever before, technology is playing an integral role in how we work—from remote working capabilities to online tools that make it easier to share documents or collaborate with colleagues from other parts of the world.
When planning your office design for 2023, consider incorporating tech-friendly spaces such as dedicated charging stations where employees can charge their devices or breakout areas with built-in projectors where employees can easily connect their laptops or tablets with ease. Having these tech-friendly spaces available will make it easier for your team to stay connected no matter their location and keep your organisation on the cutting edge.
Open spaces are becoming increasingly popular as they provide more opportunities for collaboration and create an environment that encourages creativity. Consider adding low partitions or glass walls instead of solid walls to create an open feel without sacrificing privacy or soundproofing. Additionally, be sure to incorporate plenty of comfortable seating options into the design so that employees can work together easily in their shared space. Open floor plans also provide natural light which helps create a more comfortable working environment and enhances morale among staff members. If your current office setup doesn't have enough natural light, consider adding some light fixtures or big windows to bring in more brightness throughout the day.
Incorporating natural elements into your office design has been linked with improved productivity and mental well-being among employees. Adding plants or using natural materials such as wood or stone can help brighten up the space while providing a calming atmosphere. Additionally, consider installing skylights or windows to let in more natural light – studies have shown that natural lighting can reduce stress levels and increase productivity. Biophilic design elements such as plants, water features, or living walls can help create a calming atmosphere in any workspace while providing numerous physiological benefits such as improved concentration and creativity. Biophilic design elements can also help reduce stress levels among employees by connecting them with nature while they're indoors. Incorporating these elements into your office design can have a positive effect on both productivity and mental well-being at work.
Colour plays an important role in setting the tone of a space, so carefully consider which colour palette best suits your brand’s identity before making any decisions about paint colours or furniture fabrics. Colours have been proven to affect emotions and behaviour, so it’s important to choose the right shades to encourage productivity rather than distract from it! For example, blue hues are thought to promote focus while green evokes feelings of relaxation and calmness.
Finally, don’t forget about personalisation when designing your office space! Adding personal touches such as framed artwork or photos can help create a sense of belonging among employees while simultaneously giving visitors a warm welcome as soon as they enter the room. Don’t be afraid to get creative – this could mean anything from hanging wall art featuring local artists or installing bean bags for impromptu meetings. The line between home and work is very blurred now and workers want to feel at home within their workspace; this helps make them feel relaxed and is bound to bring out the best in them.
So there you have it. 2023 is the year that you can be well on your way to creating a modern workspace that will not only impress clients but also keep employees engaged and productive. Investing time into updating your office design now will pay off dividends down the line; start planning today! If you need some inspiration, head to modernoffice.co.nz or contact us today, we’d love to chat!
Many organisations are adopting hybrid working now, but what does it actually mean?
According to the Cambridge Dictionary, hybrid working is “a way of working that combines time spent in an office with time spent working from home, typically using technology such as the internet and email to stay in touch with colleagues.” In other words, it’s a mix of traditional office work and remote work which is more the norm these days.
During the pandemic, many organisations adopted hybrid work models out of necessity. However, there are many benefits to hybrid working that make it worth considering as a long-term solution for your business if it isn’t already. For example, hybrid working can lead to increased productivity, improved work/life balance for employees, and reduced overhead costs for businesses. To do it successfully and support staff members, understand expectations on both sides so there’s no ambiguity, keep a focus on well-being and create an office environment that supports productive work when employees are in the office.
Here are some ways that hybrid working can be supported with your office furniture choices:
When employees are splitting their time between the office and home, it’s important to consider ergonomics. After all, they’ll need to be comfortable whether they’re sitting at a desk or working at a kitchen table. Look for furniture that is adjustable so that employees can find the perfect position for their bodies regardless of where they’re working. For example, adjustable-height desks are a great option because they can be used as both sit-down desks and standing desks.
If you’ve ever worked from home, you know that one of the challenges is finding a place for all your stuff. When you’re only in the office part-time, you can’t just leave everything out on your desk—you need to be able to pack it up and take it with you when you head home for the day. That’s why it’s important to get creative with storage solutions when furnishing a hybrid workplace. For example, you could get mobile storage cabinets that fit under your desk so that you can easily access your files whether you’re in the office or at home. Or if you don’t need physical files, consider getting each employee a laptop safe or locker where they can store their laptop and belongings when they’re not in use.
Another important consideration when furnishing a hybrid workplace is seating. Keep in mind that not everyone will want to sit at a desk all day—some people may prefer to work from couches or chairs instead. So make sure there is plenty of varied seating in your office so that everyone can find a spot that suits their needs. And if possible, try to get furniture that is portable so that employees can move it around as needed throughout the day. For example, beanbag chairs or ottomans are a great option because they can be easily moved and reconfigured as needed. Or if people don’t want to sit at all, consider height-adjustable desks which are small enough to fit in home offices.
Soundbox silence booths are a versatile solution to offer quiet spaces within busy open-plan offices. They provide sound insulation for privacy and meetings, and also offer alternative workspaces for focused tasks, without the need for additional meeting rooms.
Another option is acoustic screens, which are spatial and acoustic partitions that fall elegantly from the ceiling to the floor. Lightweight yet sturdy, acoustic screens are semi-permanent by nature; easy to install, uninstall, and move around your space as require plus add colour that can perfectly harmonise with your brand.
The benefits of hybrid working are numerous—for both employees and employers alike—which is why more and more organisations are considering implementing this type of work model moving forward. If you're thinking of doing so in your own organisation, there are some things you'll need to take into account—namely how you're going to furnish your office space to support this type of work model.
By considering ergonomics, getting creative with storage solutions, and ensuring there's enough seating (just to name a few), you can set your team up for success in their new hybrid workplace! Ask the team at Modern Office how to get started in your organisation today.
The term biophilic is becoming a lot more popular when describing workspaces these days, and there are a number of reasons that this design movement is gaining momentum.
But what exactly is it and why should the modern workplace consider biophilic elements in their design? Biophilic design is defined as a concept used within the building industry to increase occupant connectivity to the natural environment through the use of direct nature, indirect nature, and space and place conditions. As more people return to the workplace, we are seeing how significant biophilic elements can be. Employers are keen to explore and upgrade the office environment for their people so they are just as comfortable at work as they have been at home. This is bringing forth a new norm and creating a post-pandemic standard that integrates biophilia amongst other things, within the workplace.
But biophilia is more than just an aesthetic philosophy—biophilic design has been found to support cognitive function, physical health, and psychological well-being. The concept of incorporating biophilic design into offices is to encourage the connection between humans and nature, as well as promote staff wellness and productivity.
Today more so than ever, employees need places and spaces to connect, engage, and identify with. To embrace biophilic design, we need to reimagine how we engage with and operate in the workplace, promote learning and collaboration, while placing employee health and wellness at the forefront of the design.
Implementing biophilic design doesn’t have to be a major undertaking. Guided by social ecologist Stephen Kellert’s 6 principles, any organisation could start by making minimal changes to a space, which on its own could impact the environment and users positively.
These biophilic design principles include:
• Environmental features
• Light and space
• Natural shapes and forms
• Natural patterns and processes
• Place-based relationships
• Evolved human-nature relationships
A good place to start incorporating biophilia in the workplace is to embrace the first three principles. Adding greenery, making better use of daylight, utilising natural ventilation, and adding water features within a space can help bring some of nature’s key elements into the office.
The Modern Office team recently attended Worktech, and one of the inspiring examples of biophilia in the workplace was from law firm Meredith Connell, who created a life-sized terrarium for their Auckland office.
A large portion of MC’s staff are Generation Z, so creating an environment that appealed to this age group was a key driver in their decision making. They maximised the social aspects of workspaces by creating a lunchroom/staff area for their team to socialise and collaborate in, with soft seating to relax in.
If you’re considering refreshing your environment, here are our tips on simple ways to incorporate biophilic elements into your workplace:
• Expose yourself to plants indoors. These planters and plant walls can quickly add greenery to corporate spaces.
• Let natural light in wherever possible, or get outside and experience it during the day.
• Listen to nature sounds.
• Use natural shapes and forms in your furniture choices. Our Mello sofa or chair options like Ava introduce softness and curves to spaces that traditionally have harsh straight lines.
• Bring people together. Create a space within your office that encourages human contact and collaboration. Employees crave this especially after the pandemic, and they want spaces that are reminiscent of their homes where friends congregate.
If you would like some advice on refreshing your workspace for renewed energy this spring, get in touch with our team today.
As a professional, you want to ensure maximum productivity in your workspace, but have you ever considered the impact of your office's organisation on your or your team’s productivity? Workplace organisation encompasses much more than just the physical arrangement of desks and chairs; it refers to streamlining processes, resources, and tasks in a way that reduces clutter, promotes optimal workflow, and ultimately boosts productivity. In this blog, we'll explore the critical role of organised office spaces in enhancing productivity in your business.
A cluttered workspace, with piles of papers and multiple tasks competing for our attention, can be overwhelming and sap our mental energy. By adopting an organised approach to your workspace, you streamline your work processes, freeing up your mental space, which translates to increased productivity. Additionally, an organised office environment helps reduce distractions and allows employees to focus their attention on the task at hand.
An organized workplace promotes a systematic approach to work processes, making it easier to identify and eliminate inefficiencies. By decluttering, prioritising tasks and processes, and streamlining workflows, time-consuming or redundant processes are eliminated, resulting in lower operational costs and improved productivity.
A cluttered workspace poses an unnecessary risk to your employees' health and safety. An organised office environment is vital to minimise the incidence of work-related injuries such as trips or falls, as well as other health hazards such as exposure to dust or chemicals. Implementing an organised office space also minimises stress levels, which can lead to improved overall health in the workplace.
An organised workspace not only makes it easier for employees to work, but it also improves the professional image of your business. An cluttered and unorganised workspace can leave visitors with a negative impression of your organisation. An organised workspace, on the other hand, presents an environment that portrays professionalism and a commitment to quality.
A clean and organised workspace can boost employees' morale and job satisfaction levels. When employees have a sense of order and control over their workspace, they are more motivated to work productively. Additionally, an organised workspace encourages a positive team culture where employees can thrive and excel in their roles.
So now that you know the benefits, how do you go about keeping your space more organised?
Effective storage is the obvious way to keep clutter out of sight. Here at Modern Office, we’ve got a range of storage options from mobiles to tambours to cupboards, in any look that your office needs. If your organisation embraces hot-desking, then consider lockers for safekeeping your team’s items as well.
Our range of desk partitions are also a way to minimise mess and keep your work area looking tidy and professional. Additionally, if you have an open plan space and need some separation, then our Cascade panels offer a colourful acoustic solution to keep areas defined and give your space a more organised feel.
An organised office space is about much more than just keeping your desk tidy. It's about creating an environment that promotes a streamlined workflow, improved efficiency, and ultimately enhanced productivity. By adopting an organised approach to your workspace, you can create a positive work culture that boosts employee morale and job satisfaction levels, resulting in increased productivity and success for your business. Modern Office can source a large range of items that can help get your workspace to work better for you and your team. Our experience in fitting out larger workspaces means that we can find a bespoke solution and design advice for your unique workspace regardless of size and budget. Get in touch with our team today!
To celebrate our 15th birthday *pause for applause*, we’ve put together 15 epic ways to refresh your workspace whether you’ve been in your office one year or several. It’s important to keep things fresh in an office environment in order to keep your employees happy and productive. Change is good and, when done with Modern Office, change can make a difference. Here’s our list:
This area is the first place that makes an impression when people enter your business. Creating a warm and stylish atmosphere here can help make visitors feel relaxed.
#1 Lunar Table: To prevent the reception desk from becoming cluttered, add a small guest table to place informative documents, leaflets, and the ever-important covid sign-in and QR codes.
#2 Jubel Chair: This stylish and comfortable chair is inviting for company guests to take a seat and means they won’t mind if your previous meeting runs over by a minute or two.
Bring your team together in a meeting room that encourages collaboration and teamwork.
#3 Harmony Chairs: This swivel chair makes movement easy and creates a flowy state that can benefit group thinking and collaboration.
#4 Meeting Table: Our Maxim Meeting Tables offer a large collective workspace for teams of up to a dozen people to join together to work on.
Work isn’t all about collaboration. Sometimes you have to focus on your own.
#5 Soundbox Booth: These acoustic booths are perfect for taking calls in a busy office or simply having a portion of quiet time for maximum productivity throughout the day.
To improve employee well-being and keep them all healthy, add ergonomic furniture to your office.
#6 Wobble Board: These keep your mind and body engaged throughout the day at your standing desk. Help subtly workout your core throughout the day, reduce fatigue and prevent back pain.
#7 Monitor Arms: Your monitor should be fixed at eye height to prevent neck pain. Place your monitor correctly with monitor arms for your double screen display.
These should be comfortable areas for spontaneous meetings.
#8 Oslo Bar Leaner: A perfect table for a breakout space. Grab a colleague and spend some time at the Oslo Bar Leaner to go over things during a busy working day.
#9 Lunar Coffee Table: Catch up with your colleague and talk through your latest projects at this snazzy coffee table made for two.
This is where the majority of office workers spend their time. Getting the right desk and chairs makes a huge impact on staff.
#10 Enhance Height Adjustable Desk: Stand or sit with an adjustable desk to keep your body feeling strong and not sore. This addition is a must.
#11 Active Task Chair: One of the many comfortable desk chairs we stock. Take a look at our collection and see which is right for your workers.
#12 Novah Pod Desk: Work in teams of two with this specially designed desk which saves space and looks great to create a workspace.
Your office says a lot about your identity and brand. Create an executive space that benefits you.
#13 Maxim Executive Desk: This incredible large desk will fit multiple screens, paperwork and files in your private office space. Coming with a matching side cabinet it’s a perfect addition to benefit your job.
#14 Munro Sofa: There needs to be a space for guests in your office for those meetings that aren’t as important as being 1-on-1 across the desk. Add a comfortable sofa to your room for more relaxing times.
Our wide range of designer office storage systems are a necessary addition to stop your office from looking cluttered and unkempt.
#15 Oslo Credenza: Available in multiple sizes, these storage units can stock all your stationery, files, records and more.
This is just a flavour of the products we can help bring into your office space to enhance how you and your team works. We tailor our offering to each client, so sizes, colours and configurations are all unique and perfect for you. Get in touch today for a no-obligation consultation to discuss your specific requirements!
In today's fast-paced and competitive work environment, employers are looking for ways to improve employee productivity and well-being, and this is becoming a factor that influences employees’ decisions on who to work for. One of the most effective ways to achieve this is by incorporating wellness trends into the workplace. By promoting physical activity, healthy eating, and mental health management, employers can create an environment that encourages wellness and promotes a better quality of life for their employees. In this blog post, we will explore some of the latest wellness trends in the workplace and how your furniture can adapt to support them.
But firstly, what is a wellness room and why would anyone want or need them?
Wellness rooms are spaces where employees can rest, relax and re-energise. Sometimes this includes exercise, meditation, a private space for mothers or just quiet spaces with biophilic elements so staff members can relax and have some time out. Studies have shown that employees with higher levels of wellbeing are more productive and loyal, so its often in employers’ best interest to create options where this is possible.
There are some furniture elements that can contribute to creating the perfect wellness space in your office. Consider the following for a wellness space that you might want to create:
Ergonomic furniture is designed to improve posture and reduce strain on the body. This type of furniture is especially important for employees who sit at a desk for extended periods. Ergonomic chairs and desks can be height-adjustable to accommodate the individual needs of employees and help prevent common health issues associated with sitting for long periods.
Studies have shown that sitting for long periods is not good for our health. Sitting for long hours can lead to obesity, diabetes, high blood pressure, and other health problems. Sit-stand desks allow employees to alternate between sitting and standing while working, which can help reduce the risk of these health problems. Height adjustable desks such as the Enhance pods are adjustable, allowing employees to switch back and forth between positions as needed throughout the day.
Spending time in nature has been shown to improve our mental health. Outdoor office furniture, such as picnic tables or benches, provides a way for employees to spend time outside during their breaks. A nature break can provide much needed Vitamin D, help reduce stress, boost creative thinking, and promote a better mood.
Comfortable soft seating allows wellness rooms to be more homely and welcoming, for a place to relax and refocus. This type of seating also offers pops of colour to brighten up or calm a room down.
Collaborative spaces are an excellent way to promote teamwork and communication among employees. These spaces can be outfitted with comfortable, modular furniture that is flexible and easy to rearrange. Collaborative spaces can also include whiteboards, display screens, and other technology that supports group meetings and presentations.
Lighter furniture materials, such as mesh and aluminium, are becoming increasingly popular in office furniture design. These materials are not only lightweight but also easier to clean and maintain. They are also more environmentally friendly as they use fewer resources to produce and transport.
There are many ways that employers can improve workplace wellness, and incorporating wellness trends into office furniture is a great place to start. With the right spaces, you can create a work environment that promotes physical activity, healthy eating, and mental health management. Not only will this improve employee well-being and productivity, but it will also benefit your business by reducing healthcare costs and employee turnover. So, if you want to create a healthier and happier workplace, start by making simple changes to your office furniture. Talk to our team today about how simple furniture changes can make a difference to your team’s wellbeing.
If you need help to spruce up your office furniture, see our range and get in touch with our team for advice.
A breakout space is an area in an office where employees can go to take a break from their workstations. These spaces are usually furnished with comfortable chairs, couches, or bean bag chairs, and may include features such as TVs, video games, and books. While some people may see breakout spaces as frivolous distractions, there are actually a number of benefits to having one in your office.
Recognising that our collective physical and mental well-being was being tested during the recent crisis, many companies have worked to increase wellness offerings. They’re highlighting existing benefits that may have been overlooked, investing in new programs, and communicating consistently about them. Helping staff to live a healthy lifestyle is always a wise investment. This elevated investment in wellness resources can help as we transition back to our regular routines and beyond. More organisations are supportive of fitness areas, flexible hours to spend time with family and healthy eating programs like a fruit bowl in the office. And from a personal level, encouraging colleagues to utilize wellness offerings creates better all-round workplace relationships with your co-workers.
Employees who use breakout spaces are also more likely to be creative and collaborate with their coworkers. The same Steelcase study found that employees who had access to a breakout space were four times more likely to say they were able to do their best thinking at work. They were also three times more likely to say they were able to collaborate effectively with their coworkers. Breakout spaces are useful for informal chats and casual meetings without the pressure of booking meeting rooms or formalities.
A study by the University of Queensland found that employees who used breakout spaces reported lower levels of stress than those who didn't. This is likely due to the fact that breakout spaces provide employees with a chance to take a break from their work and clear their heads for a few minutes. When employees are less stressed, they're more productive and better able to handle challenging tasks.
If you're on the fence about whether or not to add a breakout space to your office, consider the many benefits it can provide. From improved employee morale to increased creativity and collaboration, there are plenty of good reasons to create a space where your team can relax and recharge during the workday. Browse our range of breakout or collaboration furniture and contact our team today if you’d like to discuss your space.
For many organisations, the reception area is the first one they see. Thoughtful and considered design of a reception/communal area can ensure a positive first impression and an inviting visual introduction to the organisation. A well-designed reception/communal area can also be an uplifting and inspiring space for staff. The selection of colours, furniture and layout present the overall brand to truly enhance this important space.
This is the area that reveals you as an organisation, your company values and culture. Your branding should be kept consistent throughout this space with your logo clearly visible. Colours are a key component when enhancing a reception area and play a major role in how your work environment is perceived. Whether you want to create a bold statement or use more subtle accents, colour can be used creatively to bring a space to life and convey brand messages so weave these in where you can with custom accents and furniture pieces.
Provide a space for people to gather. A reception or communal area should function as an area for people to relax, wait and work, so it is important to provide adequate space and furniture with a variety of seating options: a combination of cluster seating and more private seating options would create an ideal balance. Since this area often attracts a high volume of traffic throughout the day, prioritise durable and high-quality fittings that will stand the test of time. Consider acoustics as the flow of traffic throughout this space during a day will influence noise levels. A design scheme that utilises soft furnishing and sound-absorbing materials such as acoustic panels or art will help maintain a more comfortable environment for privacy and to minimise echo.
Make this space comfortable and relaxing and provide a positive experience through well-planned design. Strike a good balance between comfort and sophistication, and incorporate furnishings and decorations that put guests at ease. Seating and soft furnishings can help prioritise comfort for your visitors. Lighting is also a significant design aspect and can truly enhance any space when used effectively. In addition, other decorative items such as artwork, rugs, coffee tables and indoor plants or even candles can add the special touches that elevate an area to amplify the cosiness.
The key to successful reception design is to always consider the core focus and purpose of the environment - accommodating the people who will use the space. Many of the people who use the reception will be first-time visitors, so design a space that is clear and easy to navigate. Incorporate signage to create a natural flow to guide visitors to where they need to go. The focal point of every reception area is the reception desk itself. Ensure that it is clear where guests need to go upon arrival by positioning an easy to find desk where they can be greeted. The desk should provide adequate space for receptionists to efficiently complete their work and provide space to organize paperwork and other items. The reception area does not need to be mundane, it is the hub of the company and can be a great opportunity to creatively introduce your story to visitors.
Today’s reception/communal area accommodates modern technology and provides a user-friendly experience for both staff and visitors. Connectivity is considered an essential feature of modern spatial design and integrated power within furniture is becoming more commonplace. Free wifi access allows visitors to optimize their waiting time and is an expectation. As well as big screens, many modern workplaces have implemented technology such as iPads in their lobbies so that guests can sign themselves in and staff members will be notified digitally as they arrive. Reception areas are the face of any company and when designing a fit-out, this space should be carefully considered to achieve an environment that accommodates visitors' needs whilst reflecting the ethos of the organisation in a positive way.
For advice or ideas on enhancing your reception or communal area, contact the Modern Office team for a no-obligation consultation today.
We invite you to take a look at our project inspiration page as it will give you some bright ideas and show you just how spectacular our office fit-outs are. You’ll notice plenty of stunning designer office furniture, of course, as well as layouts that optimise the available space, maximise productivity, and help to create a harmonious working environment.
Something else you'll notice when you look at our past projects is the extensive use of height-adjustable desks. This is quite deliberate. We see height-adjustable desks as a must-have in today’s modern office for reasons of comfort, well-being, and productivity. Ask any physio, and they’ll tell you that muscle strain, back injury, and other painful issues, as well as poor posture, are common when an employee sits at their desk for too long. They’re often hunched over their keyboard, which is not good for their spinal and neck posture, and their general health suffers too.
While physio treatments will relieve pain – albeit temporarily – prevention is always better than the cure. That is why we recommend that you put height-adjustable desks on your shopping list when it’s time to buy office furniture in NZ. These desks let your employees do their work while they’re standing, with the option of sitting from time to time. The major health benefits of working with height-adjustable desks include delaying the onset of fatigue later in the day, reducing lower back pain, preventing tight hips which can lead to lower back pain, lowering the risk of putting on weight and improving cardiovascular health as a result, and helping to keep the mind alert – yet another productivity booster.
In summary, a desk that is height-adjustable is a healthier desk. Research has proven that the general well-being of employees is enhanced when they complete their tasks while standing. They are less likely to gain weight and their heart health improves. Because they’re physically fitter, team members are mentally sharper as well, so they are not as fatigued and their thinking is clearer. Back and neck pain is far less of an issue, which means fewer days off seeking medical treatment, and their posture is improved - and this is another crucial element in promoting general health.
There is every reason to invest in height-adjustable desks, and no reason not to. For higher productivity and staff morale, we suggest you put them on your office furniture shopping list and then contact us.
Workspace plays an important role in the successful development and growth of any business. When it comes to designing or refitting your office, you need to create layout solutions that can adapt and transform easily to meet the changing needs of the business and future-proof your office.
Over the last few years, design trends have been about flexible, open, and collaborative spaces. Designers claim that these multi-use offices lead to better communication and diminish hierarchy within the office. The problem with this type of layout is that not enough thought has gone into issues that arise with noise, creating zones, visual aesthetics, and the impact on staff well-being.
A study done by the University of Massachusetts found that adding colour to your office can help employees, as it reduces stress, increases creativity, enhances morale, broadens their appreciation of diversity, and encourages discussions and expressions of opinions. What the eyes can see can either have a positive or negative effect on a person’s brain activity, so adding a bit of colour and texture to your office can benefit your employees.
A simple way to add colour to your space is through the use of decorative screens or wall tiles. With many different colours, textures, and designs available, these can have the effect of an office mini makeover, offering your staff something visually stimulating to look at instead of rows of desks and chairs.
Specific hues also improve certain brain functions that can help boost productivity at work, so perhaps choose screen colours based on the type of activity that is occurring in each space, e.g., yellow to enhance clarity and precision.
As office sizes expand, you may want to look at separating your open plan design into zones. Some designers have started referring to these organisational units as ‘neighbourhoods’ and advocate for decorating them distinctly, to help workers, or visiting clients, get a sense of where everyone is within the office. Using screens and partitions are a great way to section the office and bring order to chaos. They create spaces that make sense for specific tasks without blocking light or visually upsetting the open-plan feel.
Quiet zones are designed for tasks that demand heightened focus in an office. Acoustic screens or wall tiles are a flexible way of ensuring acoustic comfort and privacy in these zones. Created to mitigate the privacy and noise pollution concerns of open-planning, acoustic partitions provide improved speech clarity, maintain confidentiality, and help improve concentration levels.
As a business, first impressions are important and your office design can have a big impact on how your clients and guests perceive your brand. As your reception is usually the first space your customers see, it is important that this area, in particular, makes a positive impact. Coloured and textured decorative screens are a great way to modernise your reception area and add a bit of character. Autex Cascade hanging screens are a stylish and forward-thinking solution to create privacy and can be a great way to screen off the reception area from the hustle and bustle of the main office.
Overall, your office communicates the nature of your business in both subtle and obvious ways. Much of the message your office sends can be refined through smart office design. Screens, partitions, and wall tiles are just one way you can modernise your space. Get in touch with one of our friendly team for some more ideas.
Want to work smarter, not harder? Learn how to optimise your desk setup for maximum productivity and motivation throughout the workday.
Invest in a Height-Adjustable Desk
Our bodies aren't designed to sit for long periods, which is why many businesses are investing in height-adjustable desks. Experts recommend standing for at least half the day, as it offers numerous health benefits and can be a selling point when recruiting new employees. Research indicates that alternating between sitting and standing can improve posture, reduce the risk of chronic diseases, and enhance mental alertness.
Choosing the Right Desk
There are two main types of height-adjustable desks: manual and electric desks. Manual desks are cost-effective and simple to use, while electric desks offer ease of adjustment with the push of a button. Consider your budget and preferences when choosing the right desk for your needs.
Add a Floor Mat
Standing for extended periods can cause discomfort, so consider adding an anti-fatigue floor mat. These mats provide cushioning, reduce pressure on your feet and legs, and promote subtle movements that can improve circulation and reduce fatigue.
Maximise Natural Light Exposure
Ensure your desk is near a window to maximise natural light exposure. Natural light has been shown to improve sleep quality, reduce headaches and eye strain, and minimise errors. If natural light isn't available, consider using a light therapy lamp to simulate daylight and maintain your circadian rhythm.
Optimise Your Desk Accessories
Properly setting up accessories like your keyboard, mouse, and monitor can prevent injuries and maintain an ergonomic posture. Here are some tips:
Keyboard and Mouse
Position: Keep your keyboard and mouse close enough to prevent reaching. Your elbows should be at a 90-degree angle, and your wrists should be in a neutral position.
Ergonomic Options: Consider using an ergonomic keyboard and mouse to reduce strain on your wrists and hands.
Monitor Placement
Height: Position your monitor so that the top of the screen is at or just below eye level. This prevents neck strain and promotes a natural head position.
Distance: Place the monitor about an arm's length away from your eyes to reduce eye strain.
Keep Your Workspace Clutter-Free
A cluttered workspace can be distracting and hinder productivity. Keep your desk organised and free of unnecessary items. Use storage solutions like drawers, shelves, and desk organisers to keep everything in its place. A clean and organised workspace can help you stay focused and efficient.
Personalise Your Space
Personalising your workspace can make it more enjoyable and boost your creativity. Here are some ideas:
Add Plants
Plants not only add vibrancy to your workspace but also enhance creativity, reduce stress, and purify the air. Choose low-maintenance plants like succulents, snake plants, or pothos to add a touch of greenery to your desk.
Decorate with Meaningful Items
Decorate your desk with items that inspire you or hold sentimental value. This could be photos, artwork, or motivational quotes. Personal touches can make your workspace feel more inviting and boost your mood.
Take Regular Breaks
Taking regular breaks is essential for maintaining productivity and overall well-being. Short breaks can help you recharge, reduce mental fatigue, and prevent burnout. Try the Pomodoro Technique, which involves working for 25 minutes and then taking a 5-minute break. After four work sessions, take a longer break of 15-30 minutes.
Consult with Experts
If you're looking to revamp your office space for increased productivity or need advice on desk setups for your staff, contact our team for a consultation. Our experts can help you create an ergonomic and productive workspace tailored to your needs.
By investing in ergonomic furniture, optimising your desk setup, and incorporating personal touches, you can create a workspace that boosts productivity and enhances your overall well-being. Start making these changes today and experience the benefits of a well-designed workspace.
We're in the business of inspiration. Collaborating with architects and designers allows us to work on a wide range of projects, creating offices that benefit and inspire your staff. As an office fit-out specialist, we're equipped to assist with office furniture and design, offering access to a wide array of brands and being the sole distributor of Nurus commercial furniture in New Zealand.
So, how does partnering with us for your new office design work?
Step 1:
The first step is to understand your goals. How does your business operate? What industry are you in? What are your staff's working preferences? Based on this brief, we'll tailor a personalised plan to suit your long-term needs.
Step 2:
An expertly designed floor plan is essential. Our fit-out service includes this step. We translate practical needs for the space into a furniture plan that meets all requirements, using software to create scaled drawings for an accurate visualisation of the proposed office layout.
Step 3:
Working closely with the designer or architect, we discuss business needs and individual tastes to combine our expertise in office furniture and color specification. Brand representation, productivity, staff happiness, and functionality are key aspects of this collaboration.
Step 4:
Our fit-out team manages the procurement, delivery, and installation of the agreed office furniture and technology. Our emphasis on speed and efficiency ensures jobs are completed sooner, making for a happier customer.
Step 5:
Providing ongoing after-sales support, we offer a post-implementation meeting to review the installation after you've had a chance to use it. Our team is dedicated to building long-term relationships and supporting future changes as required.
Get in touch with Modern Office today for expertise and support in fitting out offices. We provide personalised service and ensure availability to meet all requirements around supply and maintenance, both now and in the future.
Office fit-outs are not something that should be left to chance. Poorly planned fit-outs can result in an uncomfortable and uninspiring office space that is inefficient and not pleasant to look at. All of these things combine to affect staff morale and productivity, and that is why we take a step-by-step approach to office fit-out success.
We invite you to click on the link above and get a better idea of how we work. When you see how we operate, you’ll appreciate there is more to a successful office fit-out than you may think. It’s more involved than just replacing old furniture with new furniture. We are very keen to create or enhance the working space for the benefit of everyone. In doing so, we’re not just inspiring your team to deliver consistent and high-quality output but, to a large degree, we’re also giving your brand a refresh that is probably well overdue.
Here is a brief rundown of the steps we follow to ensure an office fit-out is as good as it gets!
The first step and a vitally important one as we get to know more about your business, how you like to work, and what you want to achieve with your office furniture and layout.
Floor planning is often overlooked but it is something we pay particular attention to. This is because it is essential in creating a productive and happy working environment. To help us with our space planning we use the latest software to prepare scale drawings.
Once we know your requirements and tastes, we use our experience in office furniture and color specifications to recommend the products and styles that will best serve you and your team.
We go through several steps before we reach this stage which just shows how comprehensive our service is. Once we do deliver and install, the emphasis is on speed and efficiency to minimise disruptions and let your team move in and get started immediately.
We don’t leave you to it once we’ve completed the installation process. We’re always available should things change, such as more team members coming on board or if another update is called for.
By getting your office fit-out just right, we deliver a stylish workspace and a host of other benefits; a greatly improved working environment, happier employees, higher productivity and output to name just a few. With staff located throughout the Central and Upper North Island, and a team capable of managing projects all over New Zealand, we’re the office fit-out contractors to contact no matter where you are. Because if you want to do an office fit-out, you need to do it properly – every step of the way!
Employers are paying more attention to the psychological and emotional well-being of their employees. 'Well-being' means creating a positive work environment and putting systems in place to support employees so they feel their best and function in their roles optimally. It's about listening and responding appropriately to the challenges they face both in and outside the workplace. It doesn’t take more than common sense to tell us that people who are stressed or exhausted don’t perform as well at work.
Improving well-being in the workplace can reduce absenteeism and presenteeism (attending work whilst unwell and not performing to one’s full ability), two things that increasingly cost the New Zealand economy annually. Higher levels of well-being in the workplace are correlated with greater productivity and happiness among employees, with the obvious benefit of often improving the profitability and efficiency of the company.
Presenteeism occurs for several reasons:
If your business is struggling with low employee productivity, take comfort in the fact that you can change that. Getting a realistic view of your corporate culture is a great place to start. Go straight to the source and ask your staff. Find out how confident and supported they feel in their position. Ask if they are satisfied with their work and the work of others. How happy are they? Ask them to identify any areas of tension or conflict within their role.
The sooner problems are identified, the faster (and easier) they can be fixed. Surveys should be anonymous, but if employees want to record their experiences, encourage them. Wellness should not be a one-time event, it should be a conversation that you need to return to regularly. You can always outsource this data collection to a third party if you are not sure which information to collect and which to ignore.
Employees who benefit from personalised work rules will be more efficient. If your staff has the option of working from home and still being productive, this could alleviate a number of issues around pressure to be in the office. Parents who also have to navigate the current schooling challenges of Covid-19 and childcare could find flexible work schedules a huge help to keep personal and work pressure to a minimum.
Creating a pleasant work environment can do wonders for employee well-being. Bright and cosy places where people like to work are best suited. Employers can add recreational areas where people can interact and interact. Organising social gatherings or ordering takeaways for lunch and sharing meals helps build a more cohesive team. Outdoor seating can be great in the sun.
Work-related bonus programs are a welcome bonus for staff. Employers pay a commission to a third-party company, and their employees have access to a variety of special offers and discounts, which can include reduced gym memberships, food delivery services, and even discounts on bills.
Wellness is often about better communication between managers and employees. It's about having people on the team who understand the link between burnout and workload and can help create an honest and open work environment. Companies that take the time to make sure they have a happy and productive workforce often find that they have a better and more profitable business in the end. As a commercial office furniture specialist with over 40 years experience, we can help discuss how to fit-out your office with well-being in mind. Let’s discuss your office needs today and put a smile on your employees' faces.
With so much time spent at work, workplaces have begun to realise how important our surroundings are. And now more than ever as people make their way back to the office, it's clear that this is an area that needs some attention in order to contribute to high levels of productivity, employee happiness and staff retention. There are several factors in play when it comes to the interior fit-out of your office. Comfort, colour and layout are some of the key ones. Let's take a look.
This doesn't just include the cushioned seat you sit on, but an all-inclusive definition of comfort. From your seated position to the height of your desk and monitor to the brightness of your surroundings and the ergonomic design of your furniture. We specialise in getting it right for you and your business. If you're considering updating your workspace and need some help with the design and process, our experienced team can help from initial design right through to installation and delivery. See our active and ergonomic range, and make a commitment to staff wellbeing.
Colours should be chosen carefully to accurately reflect your brand as they contribute hugely to the productivity of an office. Colours have a psychological effect on people, making the colours inside an office an even more important part of a working environment. Blues and greens have been shown to improve focus and efficiency and reds and yellows promote focus and creativity. Furniture is a great way to introduce a splash of colour into your office and we can help advise on your design.
Your office might occasionally be hectic, and could get loud and a little chaotic from time to time. We have a number of solutions to counteract the difficulties this causes. Breakout spaces are places for spontaneous collaboration in times of need. Offering an easy way to grab a focused area to deal with arising issues and emergency situations, adding a breakout space acts as a relief from sitting at a desk all day - which many of us are not used to anymore. We also have furniture designed to promote focused work. You can adapt your current workspace with acoustic booths and isolation pods for those times your team needs undivided focus during the day.
You'll also want to take things like natural light into account when laying out your floor plans. Having access to natural light can improve productivity whereas a lack of natural light can have a negative impact and even cause headaches, dizziness and blurred vision over some time.
This quick guide is just an introduction to improving productivity in your office and there are a lot more factors that contribute to an exceptional workspace. The Modern Office team can help improve the surroundings in your office, which can create efficiencies in your workforce. Contact us today to see how our process works and what we can offer!
